3   Omitting Data

3.1  Where Privacy Settings Data is Omitted

As mentioned, we leave it entirely up to you to decide what PII and other personal data is collected by Admin By Request.

This section details where data is omitted from Requests, Auditlog, Inventory and Reports in the portal when each Privacy Setting is disabled.

3.1.1  Obfuscate user accounts

Obfuscate user accounts relates directly to the user name, user email address and user phone number.

When this setting is toggled ON, the user name will be replaced by a random 32-digit string as part of the alias created for that user.

For example, an obfuscated user name could read: 98492bd400b87fa8c414d5074cbb062d.

In addition to obfuscating the user name, the user’s email address and phone number will not be collected.

When Obfuscate user accounts is disabled (toggled OFF), user identities will not have an alias created for them, so user names, email addresses and phones numbers can be collected and displayed as normal, provided these settings are enabled.

Toggling this setting affects data within the Requests, Auditlog and Inventory pages of the portal.

See items C, D, E & F in the Appendix.

3.1.2  Collect user names

When Collect user names is disabled, user names will be replaced with a random 32-bit string (as is the case for the user name when Obfuscate user accounts is enabled).

Toggling this setting affects data within the Requests, Auditlog and Inventory pages of the portal.

See items D, E & F in the Appendix.

3.1.3  Collect user email addresses

When Collect user email addresses is disabled, email addresses will not appear within Requests, Auditlog or Inventory.

Toggling this setting affects data within the Requests, Auditlog and Inventory pages of the portal.

See items D, E & F in the Appendix.

3.1.4  Collect user phone numbers

When Collect user phone numbers is disabled, email addresses will not appear within Requests, Auditlog or Inventory.

Toggling this setting affects data within the Requests, Auditlog and Inventory pages of the portal.

See items D, E & F in the Appendix.

3.1.5  Collect inventory

When Collect inventory is disabled, the Inventory page in the portal omits the related PII and personal data.

Devices will still appear in the Inventory page in the Computer column, but the Inventory left menu item is missing, along with the sections on that page:

  • Computer

  • User

  • System

  • Hardware

  • Geographical Location

  • Primary Network Adapter

See item F in the Appendix.

3.1.6  Allow geo-tracking

The Allow geo-tracking setting affects PII within the Inventory and Reports pages in the portal.

When disabled, users' IP addresses will not be mapped to their physical locations.

This means that in the Inventory page for a device, under Geographical Location, the City, Country and Hour offset fields will be omitted. The link "Show on Google Maps" will also be unavailable.

In the Reports page, under Dashboard, the "Where are my computers right now?" section does not display.

See items G & H in the Appendix.